RunSignup has been the platform of choice for cycling events for years including all of the features you have come to expect from RunSignup like free websites, free email marketing, fundraising, corrals/waves, event-day check-in, waiver management and support for USA Cycling. This year USA Cycling has opened up competitive racing to our platform and RunSignup has responded with USA Cycling specific features to make managing a USA Cycling sanctioned event as easy as possible.
The RunSignup integration to USA Cycling has these features available now:
- Easy Setup – One Single Screen
- USA Cycling Athlete Membership & License Verification at Registration
- USA Cycling Required Waiver Management and Reporting
- USA Cycling Pre-Race License Report
USA Cycling Capabilities During RunSignup Registration
Let’s take a deep dive into how RunSignup supports USA Cycling Events by looking at the capabilities available to manage a USAC race:
USA Cycling Waiver Management: A growing number of cycling and gravel events use USA Cycling for insurance coverage. Part of a race director’s responsibility to comply with USA Cycling’s insurance requirements is to ensure participants acknowledge the USA Cycling waiver. Once enabled, RunSignup’s registration process will present the waiver to the participant and collect the electronic signature. The signature and signing date is then saved with the registration data and can be reported on if it is ever needed.
if it is ever needed.
USA Cycling License Number Collection: RunSignup can host both competitive USA Cycling events as well as non-competitive rides. Athletes registering for competitive races will require a USA Cycling License by event day. You can enable the collection of USA Cycling License numbers to occur during registration. We recommend enabling it, but making it not required at registration for cases where an athlete still needs to purchase a license directly from USA Cycling.
The license number is validated against a license list we receive from USA Cycling and then it is saved with the registration and can be reported on later. For USA Cycling non-categorized events such as fun rides that do not require a USA Cycling License, the user has the option to select “I am not a current USAC Member” and is presented with a link to learn more about the benefits of joining USA Cycling. This is a great way to introduce new athletes to USA Cycling to grow the sport.
Of course for competitive USA Cycling events, a license will be required by race day. If the athlete selects “I am not a current USAC Member” – they will be reminded that a racing license is required by race day and directed to where they can purchase one. They can continue registration without a license at this time (if configured not to require it).
Let’s take a registration walkthrough…
Here you will see the USA Cycling License Number is captured along with the participants signature for the USA Cycling waiver.
In the case where the event is a competitive event and you select “I am not a current USAC Member”, you will be given additional instructions that can be performed after registration.
Below is how the required USA Cycling waiver is presented in an overlay screen, and the participant must view the waiver before they can sign.
And in the following case the system was configured just to present the waiver only.
USA Cycling Waiver Reporting
All of the USA Cycling related data that was collected during registration is stored securely and can be retrieved whenever it is needed. Race directors can customize the Participants Report (and save it) to display this data.
Race directors can further drill into an individual registration to view the exact waiver that they signed, time and date stamp as well as IP of registrant’s device.
License Validation Report
Hosting a USA Cycling competitive or category race will require athletes to have a valid USA Cycling racing license on race day. USA Cycling memberships and licenses can only be purchased directly from USA Cycling. In order to review what participants do not have the required license, use the specialized USAC License Report (available from Reports > show more > USAC License Report).
This report quickly shows all athletes and the USA Cycling license number supplied at registration. Click the checkbox to filter the report further to show only athletes that do not have a license on file.
How To Configure a Race with USA Cycling Registration Features
From the Race Dashboard in RunSignup go to Financial > Pricing > Memberships or simply search for “USA Cycling”. You can configure USA Cycling settings for all events or a specific event. Select “USA Cycling (USA Cycling) Membership. Enter your USA Cycling Sanction number (To learn more about USA Cycling Sanctioning and insurance benefits visit the USA Cycling Permitting page.
If this race is a sanctioned USA Cycling competitive race, check the box “Is USAC Sanctioned Competitive Race” You can customize the text that a user sees under Optional User Notice.
If you do not want to ask users for their USA Cycling License Number and only want to collect waiver signatures, check “Do Not Ask for Membership Information”
We recommend keeping “Require Additional Text Field Response” unchecked so that athletes can complete registration and purchase their license at a later time. This will maximize registrations.
Do not forget to press the Save Changes button.
Coming Soon:
RunSignup supports USA Cycling events today, but we are always looking towards future improvements.
Email Notifications to Registered Athletes with No or Invalid Licenses – this will be an automated email notification both one week and two days before race day reminding athletes who do not have a license on file to purchase one from USA Cycling.
Real time data synchronization with USA Cycling – in the current implementation RunSignup receives a batch upload of valid USA Cycling licenses every friday. USA Cycling is working on a real-time data API where once available, RunSignup will have immediate access to the latest athlete data.