Many race directors select RunSignup to manage registration for USA Cycling sanctioned events. RunSignup assists race directors by helping you comply with the requirements of USA Cycling waiver signatures as well as collecting USA Cycling Membership ID or License Numbers (if required for your type of race). These USA Cycling capabilities are natively built into your RunSignup Race Dashboard alongside all of the other powerful race logistics features race directors and timers have come to enjoy.
timers have come to enjoy.
USA Cycling Capabilities During RunSignup Registration
Let’s take a deep dive into the capabilities available to manage a USAC race:
USA Cycling Waiver Management: A growing number of cycling and gravel events use USA Cycling for insurance coverage. Part of a race director’s responsibility to comply with USA Cycling’s insurance requirements is to ensure participants acknowledge the USA Cycling waiver. Once enabled, RunSignup’s registration process will present the waiver to the participant and collect the electronic signature. The signature and signing date is then saved with the registration data and can be reported on if it is ever needed.
if it is ever needed.
USA Cycling License Number Collection: RunSignup can host both competitive USA Cycling events as well as non-competitive rides. Athletes registering for competitive races will require a USA Cycling License by event day. You can enable the collection of USA Cycling License numbers to occur during registration. We recommend enabling it, but making it not required at registration for cases where an athlete still needs to purchase a license directly from USA Cycling.
The license number is validated against a license list we receive from USA Cycling and then it is saved with the registration and can be reported on later. For USA Cycling non-categorized events such as fun rides that do not require a USA Cycling License, the user has the option to select “I am not a current USAC Member” and is presented with a link to learn more about the benefits of joining USA Cycling. This is a great way to introduce new athletes to USA Cycling to grow the sport.
Of course for competitive USA Cycling events, a license will be required by race day. If the athlete selects “I am not a current USAC Member” – they will be reminded that a racing license is required by race day and directed to where they can purchase one. They can continue registration without a license at this time (if configured not to require it).
Let’s take a registration walkthrough…
Here you will see the USA Cycling License Number is captured along with the participants signature for the USA Cycling waiver.
In the case where the event is a competitive event and you select “I am not a current USAC Member”, you will be given additional instructions that can be performed after registration.
Below is how the required USA Cycling waiver is presented in an overlay screen, and the participant must view the waiver before they can sign.
And in the following case the system was configured just to present the waiver only.
USA Cycling Waiver Reporting
All of the USA Cycling related data that was collected during registration is stored securely and can be retrieved whenever it is needed. Race directors can customize the Participants Report (and save it) to display this data.
Race directors can further drill into an individual registration to view the exact waiver that they signed, time and date stamp as well as IP of registrant’s device.
License Validation Report
Hosting a USA Cycling competitive or category race will require athletes to have a valid USA Cycling racing license on race day. USA Cycling memberships and licenses can only be purchased directly from USA Cycling. In order to review what participants do not have the required license, use the specialized USAC License Report (available from Reports > show more > USAC License Report).
This report quickly shows all athletes and the USA Cycling license number supplied at registration. Click the checkbox to filter the report further to show only athletes that do not have a license on file.
How To Configure a Race with USA Cycling Registration Features
From the Race Dashboard in RunSignup go to Financial > Pricing > Memberships or simply search for “USA Cycling”. You can configure USA Cycling settings for all events or a specific event. Select “USA Cycling (USA Cycling) Membership. Enter your USA Cycling Sanction number (To learn more about USA Cycling Sanctioning and insurance benefits visit the USA Cycling Permitting page.
If this race is a sanctioned USA Cycling competitive race, check the box “Is USAC Sanctioned Competitive Race” You can customize the text that a user sees under Optional User Notice.
If you do not want to ask users for their USA Cycling License Number and only want to collect waiver signatures, check “Do Not Ask for Membership Information”
We recommend keeping “Require Additional Text Field Response” unchecked so that athletes can complete registration and purchase their license at a later time. This will maximize registrations.
Do not forget to press the Save Changes button.
