RunSignup’s Groups & Teams feature makes it easy to manage team-based registration for your race — from defining how teams are structured to controlling exactly who pays what. Want a full walkthrough before diving in? Check out this video
Here’s a step-by-step breakdown of everything covered.
Create Your Relay Event
Start in the Race Wizard under Race >> Race Wizard >> Step 1 – Basic Info. Create an event (or multiple events) and give it a clear name that reflects the relay format. This helps participants self-select the right registration path and keeps your dashboard organized if you’re running multiple distances or formats.
Set Up Your Relay Team Type
Once you’ve created your event(s), head to Participants >> Groups/Teams >> Setup to create a Team Type for your relay.
Click Add Group Type and add the Relay team type. From here you’ll:
- Add a description explaining how the relay registration process works — who creates the team, how others join, and any relevant deadlines. This text is shown to participants during registration, so clarity here reduces support questions later.
- Configure gender and size requirements — set the gender category (Open, Men, Women, Mixed, etc.) and define the minimum and maximum team size. This configuration can be found under Advanced Settings.
- Select which event(s) participants can create/join of this team type.
- Enable “Require Registrants to Join a Group” for your relay event.
Save your Team Type before moving to pricing so it’s available to select in the next step.
Set Up Relay Pricing
With your team type created, go to Participants >> Groups/Teams >> Pricing Setup and click Add Registration Fee under the Member Registration Fees section.
Member Registration Fees let you charge different amounts based on how many members are already in the group at the time of registration. The key field is Minimum Number of Group Members, which represents the current group size before the next person joins. A value of 0 means the pricing applies starting with the very first registrant.
The most common relay pricing setup is for the first team member to pay the full team price, with all subsequent members registering for free. The team fee should be the event fee under Race >> Registration >> Dates, Pricing, & Options, then under thr Group Member Pricing. To configure this:
- Click Add Another Price and add a row with Minimum Number of Group Members set to 1 and Cost Per Member set to $0.
- Minimum Group Members: 1
- Cost Per Member: $0
- Select your relay event under Applicable Events.
- Scroll to the bottom and click Save Pricing — changes don’t take effect until saved.
Once this is live, the first member who creates the team pays the full amount at checkout. Every member who joins after that will see a $0 charge automatically — no coupon codes or manual workarounds needed. Have multiple registration periods? No worries. With this setup, the first person registering will pay whatever is set as the current event fee.
In the screenshot above, this would specify that after member 1 joined the group, members 2+ will pay $0.
That’s it. The first member will automatically pay the standard event price based on whatever registration period is currently active, and all members who join after that register for free. This approach is especially useful if you have early bird or tiered pricing — you won’t need to update your group pricing every time a new registration period opens.
Please note the set cost each Member will pay is based off the number of Group Members. For example, if you set the minimum number of members to 5, the pricing will take effect once the team exceeds 5 members.
You can also set up pricing so each member pays separately. In that case:
- Add a single price row with Minimum Number of Group Members set to 0 and your per-person fee in the Cost Per Member field. Each member who joins the team will be charged that individual amount.
Other Pricing Options
Member Registration Fees are the right starting point for most relay setups, but RunSignup’s Group Pricing system has three additional tools you can layer in if needed.
- Registration Fee Refunds by Group Size lets you automatically issue refunds once a team reaches a size you define. For example, once the third member joins, the previous two get a refund. This works well for all-or-nothing team pricing models.
- Group Setup Fee charges a one-time fee to the person who creates the team, on top of any individual registration fees. It’s useful when you want to collect an administrative or team reservation fee up front from the team captain.
Advanced Option
- Prepaid Registration Packages allow a team captain or race director to purchase a bundle of registrations in advance. When a package is purchased, the next members can join for free. This is a more advanced configuration — contact Info@RunSignup.com before setting it up to make sure it’s the right fit for your race.
Note that Group Pricing is configured per Group Type, so if you have multiple team types, you’ll need to set up pricing separately for each one.
For a full breakdown of all Group Pricing options, visit the Set Up Race Group Pricing support article. If you have questions about getting started, reach out to your account manager or email info@runsignup.com.