Corporate Team Overview

What are Corporate Teams?

Groups of participants made up of employees and non-employees that will have someone else (usually a company) pay for some or all of their registration fee. Corporate Team Captains have access to view team information and make payments.

Are Corporate Teams Right for My Race?

If your race will have at least 25% of it’s participants associated with a company that will pay for it’s employees, this is the feature for you. Shorter, more inclusive distances, and a race venue with space for a pre-race or post-race tailgate are better suited to Corporate Teams.

Other Types of Teams

If Corporate Teams aren’t right for your race, you may want to consider one of our other team types. You can setup competitive teams that compete for prizes, social teams that are strictly for fun, or Fundraising teams that join together to raise money for a charity.

Technology for Corporate Team Events…

RunSignup makes registering corporate teams easy, sure. But we’re also here with free technology to help you manage your entire event from conception to execution. All corporate team events include:


Make it simple for participants to register in minutes with a dynamic, mobile-friendly, and customizable registration platform.

Marketing Tools

Take advantage of free marketing tools including email and websites as well as built-in referral programs, incentive-base pricing setups, and social sharing settings.


Raise more for your nonprofit, charity partner, or multiple charity partners with integrated donations and fundraising tools.


Streamline your RaceDay operations with flexible bib assignment, a speedy CheckIn App and simple on-site registration options.

Benefits and Limitations of Corporate Teams


  • Flexible payment options – team captain can pay some or all of registration cost, invoices can be paid by check or credit card, and payments can be before or after event
  • Team captains can import participants or send a custom team link to register
  • Exclusive store items (like tents or tables) can be added for corporate team captains only.
  • Pre-paid packages are available to allow the team to purchase a block of entries, with discount options for bulk entries.


Limitations revolve around maintaining invoices and payments

  • Corporate teams cannot be deleted (so no invoice is missed)
  • Participants cannot transfer from one corporate team to another (because teams all have unique settings)
  • Limited participant management options (no transfers, deferrals, and changing add-ons) because they impact invoicing

Key Features for Corporate Teams

Team Settings

Flexible options for team setup make it easy for you to accommodate a range of corporate teams.

  • Set up one or multiple team types with specific parameters for team setup fees, team size, team joining date, and more.
  • Limit certain team types to specific race events or allow them to apply to all events
  • Offer pre-paid or pay-as-you go packages
  • Set up custom package options with discounted bulk registrations

Registration Options

Make complex registration easy with an intuitive registration process.

  • Customize your messaging that prompts participants to join a corporate team
  • Allow corporate teams to brand their registration with a company logo for easy identification
  • Provide team sharing links to simplify the process of directing participants to the right corporate team for them
  • Limit registrations to only employees or allow friends & family to join corporate teams

Team Invoicing

Flexible invoicing options make it easy to accommodate a range of corporate teams.

  • Automatically invoice teams after team joining closes
  • Create a manual invoice or generate invoices for all teams with one click
  • Review unpaid invoices and remind teams to pay their balance
  • Track online and offline payments

Team Captain Controls

Give team captains the control they need to get their co-workers involved.

  • Allow captains to remove team members, view add-on items, and change employee status
  • Add custom questions to be asked of corporate team captains only
  • Add specific store items available only to team captains (such as a team tent or catering)
  • Allow team captains to add additional questions only for registrants on their team

Corporate Team Resources

Corporate Team How-To’s

Dive into the setup of and settings available for corporate teams with our set of Corporate Team How-To’s.

Corporate Team Webinar

Review the process of setting up your corporate team event and learn more about the benefits and limitations of various corporate team features.

Best Practices for Corporate Team Events

  • Encourage co-captains for each team to distribute responsibility
  • Ask for more information about each of your team captains
  • Throw a captain kick-off/registration party to get all your captains on-board
  • Provide education and resources to your team captains
  • Encourage walkers
  • Offer a t-shirt contest to boost company creativity
  • Provide FAQ pages on your website for captains and employees

All The Latest Blogs on Corporate Team Events

Sommer Sports’ Michelle Craske’s Insights

We like to hear from people in the industry to find out more about them and how they use RunSignup’s products. Recently, RunSignup’s Steve Bingham-Hawk chatted with Michelle Craske with Sommer Sports to get some inside scoop. For those of you not familiar with Sommer…

Read More

Corporate Teams: When, Why, and How to Use Them (or not)

Corporate Teams are one of the most powerful RunSignup features, but they aren’t one we talk about a lot for a very simple reason: they aren’t appropriate for most races. For most events, the basic Group/Teams function is ideal, but for true corporate team…

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Corporate Team Captain Questions

There is now an option to create questions that are only asked of Corporate Team Captains. The option is a simple checkbox under each question in the Race -> Registration -> Questions setup page.

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Corporate Team Coupon Support

Corporate Teams members can now use coupons. The setting is int he Corporate Team Options: If you enable coupons for corporate team members please note the following:

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St. Louis BizDash Case Study

We have a series Customer Case Studies, in which we take your stories and share your challenges and successes as a learning tool for other RunSignup users.  This BizDash Case Study creating a Corporate Team event.  About the St. Louis Biz Dash and RunSignUp: The St….

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Corporate Teams and Age-Based Pricing

We now offer an option to allow for age-based pricing with corporate team registrations. If this option is turned on, the age-based pricing will override any special corporate team pricing the race may have set-up.  This is a very nice option for races where…

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Hiding Corporate Teams

To prevent errors, we do not allow Corporate Teams to be deleted. They can be hidden on the Edit Team page: This now will show on the reports, so when you download CSV’s they can be sorted easily.

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Corporate Team Store Items

We now offer an option to offer Store items to Corporate Team members only. If you select this, it overrides the per-event capability as shown below: If Corporate Team Store Only, then the Event Specific option does not show:

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Corporate Teams – Purchase Additional Entries

We now give Corporate Team Captains the ability to buy additional entries for the race. The cost is the same set for that team type in the Corporate Team setup. This is a new option that is enabled in the Corporate Team…

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Corporate Team Store Items Paid By Invoice

Corporate Team races (races where companies are paying for race registration in various ways) can now enable the purchase of store items to be paid by invoice. This is useful for store items that Corporate Team Captains might be purchasing like Tent…

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Kaiser Permanente Corporate Run/Walk Case Study

We have a series Customer Case Studies, in which we take your stories and share your challenges and successes as a learning tool for other RunSignUp users.  This Kaiser Permanente Corporate Run/Walk Case Study focuses on the recruitment and self-service management of Corporate Teams An Introduction to…

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Corporate Team Store Purchases Reports

We have added the ability to see purchases made by corporate teams in the Store Reporting as well as part of the Corporate Team pages. Thanks to the Kaiser Permanente Corporate Walk/Run for this idea!

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